I'm going to forward this doc to some of my "clerk-net". I can't believe you took the time to draft an SOP for doc updating, I admire your work ethic.
As a reminder to all those reading this thread, see your clerks to make sure that your docs are updated. In many cases, the clerks forget, and/or need the practice anyway

Just cross your t's and dot your i's and you'll find that policy will work in your favour 9 times out of 10.